Site Selection & Patient Recruitment Services

Strategic Recruitment Starts with Smart Site Selection

At Yashira Consulting Services, LLC, we help clinical trial sponsors and CROs improve recruitment outcomes by strengthening their approach to site selection and patient engagement. Our consulting services focus on identifying high-performing research sites and building culturally competent outreach strategies to enroll qualified, diverse participants.

With a deep understanding of community-based research and underserved population outreach, we bring unique insight into how to match studies with the right sites—and how to ensure those sites are equipped to recruit successfully.

Whether you’re a sponsor planning a Phase I trial or a CRO managing a complex global study, we help you streamline enrollment, reduce delays, and build trust with trial communities.

Why Site Selection and Patient Recruitment Are Critical

Enrollment challenges remain one of the top reasons clinical trials fail. Delays in recruitment can lead to extended timelines, increased costs, and underpowered results. Selecting the right sites and tailoring your outreach efforts from the beginning can significantly improve study success.

Poorly chosen sites often lack access to the target population, have overextended staff, or lack the infrastructure to meet enrollment goals. Likewise, recruitment campaigns that fail to connect with diverse or underrepresented populations may miss key participants and limit trial relevance.



Our approach addresses both sides of the issue—identifying strong research partners and ensuring they are supported with effective recruitment plans.

Site Feasibility Assessments

We conduct thorough feasibility reviews for each candidate site, including:

• Historical enrollment performance
• Investigator experience and availability
• Infrastructure readiness and EDC capability
• Access to target patient populations
• Competing studies and staff capacity
  
  

Our assessments go beyond questionnaires—we engage directly with sites to evaluate fit, risks, and readiness.

Site Network Building

Need support identifying new trial sites? We can help:

• Develop site lists in specific geographic regions or therapeutic areas
• Engage community clinics and research-naïve facilities
• Facilitate site qualification interviews and follow-ups
• Assess community trust and accessibility of research locations
  
  

We prioritize diverse, community-based sites to help sponsors expand reach and improve trial representation.

Recruitment Planning and Strategy

We support recruitment planning across the study lifecycle:

• Recruitment material review (ICFs, flyers, digital media)
• Site-specific outreach strategy development
• Community advisory board consultation
• Budget planning for recruitment and retention activities
• Recruitment timeline forecasting
  
  

Our strategies are grounded in real-world community engagement, not theoretical models.

Community-Based Recruitment Support

As a Bronx-based consulting firm, we understand the importance of meeting patients where they are. Our support includes:

• Outreach partnership development with local health centers
• Culturally tailored messaging and materials
• Bilingual Spanish-English communications
• Events and health fair planning with trial information booths
• Participant trust-building workshops and FAQ sessions
  
  

We help trial sites connect authentically with participants and caregivers in their communities.

Retention Strategy and Support

Keeping participants engaged is just as important as enrolling them. Our retention strategies include:

• Visit reminder protocols and scheduling coordination
• Participant support materials and guides
• Ongoing communication strategies with patients and families
• Culturally competent engagement throughout the study
• Feedback loops between site staff and community stakeholders
  
  

We help you maintain positive relationships with participants to ensure protocol adherence and data completeness.

Our Proven Process

We use a repeatable, flexible approach to align recruitment with study success:

1. Discovery: We analyze your protocol, target population, geography, and study goals.
   
   
2. Site Mapping: We assess existing sites and identify gaps or opportunities.
   
   
3. Site Outreach: We engage with new site candidates, especially those serving diverse populations.
   
   
4. Recruitment Planning: We develop strategies tailored to site capabilities and community needs.
   
   
5. Ongoing Optimization: We track enrollment, identify slowdowns, and adjust plans as needed.
   
   

This process gives sponsors greater control over one of the most critical (and risky) aspects of clinical trial execution.

Who We Work With

Our site selection and patient recruitment consulting services are ideal for:

• Sponsors seeking faster and more inclusive enrollment
• CROs managing underperforming site networks
• Biotech firms launching their first studies
• Research teams targeting underserved populations
• Academic centers building new trial partnerships
  
  

Whether you need help identifying strong sites, supporting your recruitment vendors, or building community trust, we have the experience and tools to support your goals.

Why Yashira Consulting Services?

• Expertise in diverse population engagement from founder Yashira Henriquez
• Direct experience with site feasibility and enrollment bottlenecks at academic and industry levels
• Culturally competent, bilingual patient outreach and material development
• Community-rooted strategies with real-world relevance
• Focus on both startup speed and retention success
  
  

We combine scientific rigor with human connection to ensure your recruitment efforts are inclusive, ethical, and effective.

Start Building Your Site Network Today

If you're ready to improve your site selection strategy and increase participant enrollment, Yashira Consulting Services, LLC can help. Let us support your recruitment goals while ensuring ethical engagement and GCP-aligned execution.